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Conducting a successful board session requires a range of skills in everything from the creation of materials for board meetings to the facilitation of productive discussions. A well-run board meeting should result in actions items which are executed following the meeting, to help push forward. The crucial element to success in all of these areas is a strong board governance that encourages a wide array of perspectives and fosters fruitful deliberations, leading to fresh insights.
Create an agenda and distribute it prior to the time.
Effective board meetings begin with a well-planned agenda that outlines a path for discussion and ensures every important topic is addressed. Board members should be encouraged to review agendas prior to meeting and suggest any modifications or additions that are required. A clear and concise agenda will help keep the discussion focused and stop it from getting too long or diverting off topic.
Conduct an open roll call to determine quorum
Make sure that all board members attend the meeting. This can be accomplished using a roll-call, an online tool such as Krisp, or the governing documents to determine the number of people required to conduct business.
Encourage Participation
Productive discussions require active participation from all attendees. It is possible to encourage this by energizing board members, reaching out to those that may not be vocal, and facilitating discussions using tools such as SWOT analysis or decision matrices. It is also essential to respect and value all opinions, regardless of whether or not they are in line with the general consensus of the meeting.